What is ProWorkflow?
Pros from reviewers
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Efficient Time Tracking: ProWorkflow makes it significantly easier to ensure all time is billed, allowing teams to fill their day with tracked time and confirm that nothing has been missed before billing
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Enhanced Profitability: Capturing all the time spent on projects more than compensates for the monthly ProWorkflow license, making businesses more profitable
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Effective Task Delegation: ProWorkflow allows users to organize projects and delegate tasks effectively from anywhere, at any time
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Simplified Scheduling: ProWorkflow has simplified scheduling, making it predictable and adaptable, and allows users to alter their schedules with ease
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Comprehensive Project Management: ProWorkflow provides everything needed for project management, from time tracking and task management to invoicing, making it a crucial tool for business growth.
Cons from reviewers
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Time-consuming task addition: Adding a quick task to a project while on a call with a client can be time-consuming, often leading users to take notes elsewhere and create tasks in ProWorkflow later
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Slow in introducing new features: Compared to more progressive platforms, ProWorkflow has been slow in introducing new features, making it feel outdated
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Difficulty in entering timesheets: Despite the options provided for timesheet entry, it can be overwhelming for employees to find a specific project and task to log their time.
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Limited Xero integration: Once an invoice is sent to Xero from ProWorkflow, it's impossible to make any changes. Users also can't categorize line items into Xero's revenue accounts directly from ProWorkflow
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Inadequate for complex proposals and invoices: ProWorkflow may not be sufficient for users who need a more complex system for proposals and invoices, such as multi-page terms and conditions templates for quotes/proposals, and percentage invoicing or progress billing
Main features
Starting Price
Free Plan
Smart reporting
Flexible integrations
Task collaboration haven
Time-tracking wizard
Budget master
Starting Price
N/A
Free Plan
No
Smart reporting
Flexible integrations
Task collaboration haven
Time-tracking wizard
Budget master
How ProWorkflow compare to similar software?
Product
Price
N/A
Free plan
No
Main features
Pros
Cons
Alternatives
Deal
No available deal at the moment
Who is ProWorkflow best for according to our reviewers?
Freelancers: ProWorkflow is suitable for freelancers who need to track their time and ensure all their work is billed. It allows them to organize projects and delegate tasks effectively from anywhere, at any time
Creative Agencies: Creative agencies can use ProWorkflow for its excellent project management capabilities and user-friendliness. It allows for customization of client schedules and has good collaboration features
Small Business Owners: Small business owners can benefit from ProWorkflow as it simplifies scheduling and makes it adaptable. It also allows for easy management of business operations, from quotes to projects to invoicing
Marketing Teams: Marketing teams can use ProWorkflow for detailed task management and to get a comprehensive view of all projects and their due dates. It also allows tasks to be categorized under specific headings within a single project
Executive Teams: Executive teams can use ProWorkflow for its ability to provide visibility of all activities across a team and generate reports for the executive team. It's web-based, user-friendly, customizable, and includes a customer portal and notifications.
ProWorkflow Reviews
4.5
ProWorkflow rating
4.5
Ease of use
4.5
Customer service
4.4
Value for money
4.3
Likelihood to recommend
4.2
Features
24 ProWorkflow Reviews
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Gary E
Effortless User Experience
I value ProWorkflow for its ability to provide visibility of all our activities across our team and its capability to generate reports for the executive team. It's web-based, user-friendly, customizable, and includes a customer portal and notifications. However, it falls short in providing a good mobile app. We transitioned to ProWorkflow from SharePoint, which was not apt for this application.
September 14, 2024
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Keaton M
Streamlined Workflow: ProWorkflow's Integration with QuickBooks and Dropbox
The integration of ProWorkflow with other software like QuickBooks and Dropbox has streamlined our workflow, saving us time and effort
September 8, 2024
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Stellan
Tailoring ProWorkflow: Customization Options for Company-Specific Needs
I appreciate the customization options in ProWorkflow. It allows me to tailor the software to fit our company's specific needs
August 31, 2024
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Diana A
Fantastic Software with Outstanding Customer Support!
After researching and working with several Project Management tools, none have compared to the comprehensive solution from ProWorkFlow. Their customer service is exceptional, adding a personal touch to everything they do, which is refreshing in today's business world. Special thanks to Dena, Gopika, and Richard for their extra help. I highly recommend ProWorkFlow!
August 24, 2024
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Harold M
Unlocking Project Management Excellence with ProWorkflow
I highly value ProWorkflow. After thorough research, I believe it's the best project management tool out there. It does require some tweaks to our processes and workflow for optimal use. I particularly like its task management, organization, and collaboration features. We've also managed to integrate it successfully with Salesforce. However, the user interface could be enhanced for a more professional look. The main reason we chose ProWorkflow was due to its more feasible integration with Salesforce.
August 20, 2024
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Iliana
ProWorkflow Mobile App: Streamlined Project Management on the Go
The mobile app of ProWorkflow is very handy. It allows me to manage projects on the go, ensuring I'm always up-to-date with my team's progress
August 13, 2024
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Julie N
Value for Money with a Solid Platform: ProWorkflow
My experience with ProWorkFlow has been satisfactory, but not outstanding. It has given us job numbers for tracking, but hasn't significantly enhanced our processes. Despite this, it hasn't been problematic enough to justify a platform change, and my team heavily depends on it. After evaluating many platforms, we chose ProWorkFlow and have been using it for over five years. It provides basic functionalities and some customization. Its best feature is the search function for finding archived projects, and the support team is excellent. However, ProWorkFlow has been slow in introducing new features, making it feel outdated compared to more progressive platforms. The two main issues are the difficulty in entering timesheets and the inability to export client-friendly schedules with certain tasks hidden and formatted nicely. Despite the options provided for timesheet entry, it's overwhelming for employees to find a specific project and task to log their time. We often find ourselves recreating schedules in Excel for each project.
August 4, 2024
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Wynne M
Makes Management Effortless
Proworkflow has been crucial to my business growth. It has simplified scheduling, making it predictable and adaptable, and allows me to alter my schedule with ease. The process from quotes to projects to invoicing is smooth. Proworkflow requires minimal effort to manage my business, an aspect I think is often underestimated. Setting up quotes and invoices only takes minutes, and I can add projects and tasks quickly. I can see the effect on resource scheduling even before I finish planning my tasks. This tool has been invaluable without causing any confusion. However, if you need a more complex system for proposals and invoices, Proworkflow might not be enough. It offers enough flexibility to customize a quote and send your invoices directly to Quickbooks/Xero from a quote or proposal. But if you need multi-page terms and conditions templates for quotes/proposals, and percentage invoicing or progress billing, be ready to do these manually.
July 27, 2024
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Katherine Martinez
Boosting Team Productivity with Task Management
it has significantly improved my team's productivity. The task management feature is particularly helpful, allowing us to track progress and deadlines effectively
July 23, 2024
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Wilder
Your Ultimate Project Management Solution!
I really value the customization options for client schedules in ProWorkflow, but I wish it had more automation for emails and follow-ups to prevent overlooking anything. I chose ProWorkflow for its excellent project management capabilities and user-friendliness. I can adapt the tools to fit my needs perfectly. The customer service is also praiseworthy, always ready to help with any questions.
July 14, 2024
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Raymond R
Commendable Customer Support: ProWorkflow Resolves Issues Swiftly
The customer support for ProWorkflow is commendable. They are responsive and helpful, ensuring any issues we encounter are quickly resolved
July 9, 2024
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Irene Johnson
If it's not ProWorkflow, I don't want it!
I have been using ProWorkflow for over 5 years and I wouldn't consider switching to anything else. I am extremely satisfied with not only the system itself but also the responsive and helpful support team. Despite having used ProWorkflow for a while, I am committed to constantly learning more about it to maximize its benefits for my company, Rev One. It has significantly improved our efficiency and I couldn't be more pleased with it.
June 30, 2024
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Randy Davis
Tailored Excellence with ProWorkflow
As a user of ProWorkflow (PWF) since 2011, I view it as the most crucial management tool in our company. Over the years, I've noticed a significant increase in new features. I particularly value the ability to add custom fields, which has proven to be incredibly beneficial. I'm also pleased with the quote and invoice module, and the integration with Xero is vital for us. I can't imagine running my company without PWF. However, there are a few areas that could be improved, such as direct email import to projects, a more advanced Fixed Cost Items list editor, and the addition of thumbnails for pictures. I chose ProWorkflow because I was impressed with the Project Page and the Custom Fields. I switched to ProWorkflow because I required a more professional cloud-based service.
June 23, 2024
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Vincent B
ProWorkflow: A Game-Changer for Client Management
I've been using ProWorkflow for client management and it's been a game-changer. The ability to share project updates and files with clients has improved our communication significantly
June 15, 2024
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Forrest
ProWorkflow Software Review
The new invoicing system of ProWorkflow has made my work more time-consuming. The lack of training and warning about these changes is completely unacceptable. I use multiple bank accounts for different business sources, and previously, I could have different templates set up for each account. Now, I have to manually change the bank account settings every time I change the business source on my invoicing. The templates no longer auto-populate the Description field on the invoice with our standard scripting. There's also a new Xero-related function called Submitted on the invoicing page, which requires an additional process through Xero before the two systems can communicate. I'm almost out of patience with ProWorkflow. It seems like they tried to fix something that wasn't broken, and I question how much market research they did before implementing these changes. The system was perfectly suitable for our small business needs before, and they changed it just two days before the end of our financial year. I don't want a callback or YouTube training videos. Unless they're going back to the previous processes, I just want them to know that any future updates should be thoroughly researched and implemented at a time that causes the least disruption to businesses.
June 11, 2024
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Karen Martinez
ProWorkflow's Time Tracking: A Project Manager's Lifesaver
As a project manager, I find the time tracking feature of ProWorkflow invaluable. It helps me monitor the hours spent on each project, ensuring we stay within budget
June 2, 2024
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Helen W
LOVE for ProWorkflow Software
I have been using PWF for 5 years and I absolutely love their platform. There are rarely any issues and when there are, the PWF support and customer service team quickly resolves them. I absolutely love PWF!
May 27, 2024
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Anna C
Excellent Platform, Superior Customer Support
I think the system and service of ProWorkflow are amazing! However, I believe the reporting functionality could be improved as it's difficult to get simple reports. Thankfully, my service rep was able to build the reports I needed in his own time. I really hope they improve the reporting functionality.
May 20, 2024
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Eugene
Boosts Profitability by Maximizing Billed Time
I find proworkflow significantly easier for ensuring all time is billed. I value when my team and I can fill a day with tracked time, confirming that nothing has been missed before billing. Capturing all the time we spend on projects more than compensates for the monthly PWF license, making us more profitable. I also appreciate the ability to organize projects and delegate tasks effectively from anywhere, at any time. However, I think the Xero integration could be better. Once an invoice is sent to Xero, it's impossible to make any changes. I'd also like to categorize line items into Xero's revenue accounts directly from PWF. Additionally, I find it time-consuming to add a quick task to a project while on a call with a client. I usually end up taking notes in a text file because it's faster and easier, and then create tasks in PWF later when I have more time.
May 11, 2024
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Amy E
ProWorkflow: Impressive Interface
I've been using ProWorkflow for a few months now and I'm impressed with its intuitive interface
May 6, 2024
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Emma Rodriguez
Experienced User of ProWorkflow Shares Insights
I have previously used ProWorkflow at a former company, along with other project management tools like monday.com, Asana, and Trello. In my experience, ProWorkflow has been the best system for project management. I appreciate its feature that allows me to see who has what tasks allocated for the day, week, or month. Unlike other systems, ProWorkflow has a timeline where I can hover and see the time allocated.
April 29, 2024
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Logan B
Not Quite a Planner: My Take on ProWorkflow
As a creative free-thinker, I often find project management systems frustrating. However, as my team expanded, managing tasks over email for more than 2 concurrent projects and personnel became inefficient. We were confused about status, quality was suffering, and things were falling through the cracks. We tried several tools before settling on ProWorkflow. My team has really enjoyed the Google Drive integration, colorful reports of project and task status, and built-in dashboarding. We also appreciate the ability to implement our own branding and embed the login page on other platforms. We haven't yet used the billing features, commenting and notes feature, or time tracking but we look forward to exploring more advanced reporting. We're still in the early stages of using the product but it has held our interest for several months. Onboarding with Nick has been an excellent experience. He really rallied for us to be successful and it feels great to have his support and a foundation of more smoothly running projects to grow from. We're starting 216 project planning now and the templates we've developed for standard workflows make us feel more confident about adding resources and starting new things without the fear that we will forget to deliver or lose track of the next most important actions.
April 22, 2024
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Ralph Rodriguez
Essential Business Tool, Highly Recommended!
I use ProWorkflow (PWF) multiple times daily and have noticed its consistent improvement. I depend on this tool to manage and grow my business, as it provides everything I need, from time tracking and project/task management to invoicing. While it may not have been the most visually appealing initially, it has improved over time. However, its functionality is what truly matters, and it doesn't disappoint. I considered many options, but choosing PWF was an easy decision. It has been a valuable asset to my company, and I can't imagine our operations without it. I switched to ProWorkflow from FunctionPoint because the latter was expensive and didn't focus on my company's priorities.
April 15, 2024
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Elizabeth R
ProWorkflow's Excellent Reporting Feature
The reporting feature in ProWorkflow is excellent. It provides detailed insights into our projects, helping us make informed decisions
April 15, 2024